OUTSOURCED PROPERTY ACCOUNTING SERVICES

Outsourced Property Accounting & Month-End Close for U.S. Property Managers

A dedicated real estate accounting team that reconciles every bank and trust account, posts AP and rent, books accruals and delivers owner-ready financials — inside your AppFolio, Yardi, Buildium or Entrata, on a fixed monthly close calendar.

50,000+ units closed monthly

ISO 27001:2022

U.S. Business-Hours Team

COS (NCHM) Certified Compliance Team

Get Your Month-End Close Plan & Price

Tell us about your portfolio. A real estate accountant replies within [1business day].

NDA on request · No obligation · Your data never leaves ISO 27001 controls

50,000+

Residential units closed every month

30M+

Sq ft of commercial space accounted for

[Day 10]

Standard close deadline (confirm)

[XX%]

Client retention (confirm)

WE WORK INSIDE

AppFolio

Yardi

Buildium

Entrata

Rent Manager

RealPage

MRI

QuickBooks

SOUND FAMILIAR?

Why Property Managers Outsource Their Accounting

Most firms come to us when growth outpaces the accounting team. Here is what changes in the first 90 days.

BEFORE

Month-end drags to day 20+ and
owners chase statements

WITH KARMA

Month-end drags to day 20+ and
owners chase statements

BEFORE

Trust account reconciliations
months behind — audit risk

WITH KARMA

Every trust & escrow account 3-way
reconciled monthly

BEFORE

Accountant turnover resets your
books every year

WITH KARMA

Documented SOPs + backup staff —
no knowledge walks out

BEFORE

Every new door means another inhouse hire

WITH KARMA

Team scales with your portfolio in
[2–4] weeks

SCOPE OF SERVICE

What Our Property Accounting Service Includes

Take the full close off your plate, or pick the pieces you need. Every task is done in your system, by property and entity, with support attached.

Accounts Payable Processing

Invoice capture, GL coding by property, approval routing, vendor payments and 1099 tracking.

Rent Posting & Receivables

Recurring charges, receipt application, late fees, delinquency reports and tenant ledger clean-up.

Bank & Balance Sheet Reconciliations

Operating, escrow and mortgage accounts reconciled, differences investigated and documented.

Trust & Escrow Accounting

Owner, tenant and security-deposit balances tracked separately with 3-way reconciliation for state compliance

Accruals, Prepaids & Allocations

Recurring accruals, prepaid schedules and expense allocations so each period shows the right numbers.

Month-End Close Management

A checklist-driven close with owners, deadlines and sign-offs — tracked where you can see it.

Property Financial Statements

Income statement, balance sheet, cash flow and GL detail for every property and entity.

Owner Statements & Distributions

Owner packets, distribution calculations and management-fee billing, ready for your approval.

Budget vs. Actual & Variance Notes

Variance commentary on major line items so owners get answers, not just numbers.

Behind on your books? We also run catch-up and clean-up projects before the monthly service starts.

Ask About Catch-Up Accounting →

OUR MONTH-END CLOSE CALENDAR

How We Close Your Books in [10] Business Days

Same steps, same order, every month – so owners, lenders and auditors know exactly when numbers are final.

1 DAYS [1-3]

Cash & Receipts

Bank feeds, rent receipts applied, deposits matched.

2 DAYS [3-5]

Payables & Accruals

AP cut-off, accruals and prepaids booked.

3 DAYS [5-7]

Reconciliations

Bank, trust (3-way), escrow and balance sheet recs.

4 DAYS [7-9]

Review & Reporting

Senior review, financials and variance notes.

✓ DAY [10]

Owner Packets Delivered

Statements and distributions sent for your approval.

DELIVERABLES

Your Monthly Close Package

Every month you receive a complete, review-ready package — saved in your system and shared folder.

Close Checklist — [Month]

Sample view

Operating & trust bank recs

AP accruals & cut-off

Owner statements (42 owners)

Variance notes & financial pack

ENGAGEMENT MODELS & PRICING

Property Accounting Pricing That Scales With Your Doors

Pick the model that fits your portfolio. All plans include U.S.-hours coverage, a named lead and twolevel review.

[From $X / unit]

Choose 1–3 functions
hared, trained team
Monthly SLA report

[From $X / unit]

All 9 services above
Fixed close calendar
Owner statements & variance notes
Dedicated account lead

Popular

[From $X / FTE / mo]

1+ dedicated FTEs+ dedicated FTEs
Your SOPs & tools
Senior reviewer included

COMPARE

In-House Accountant vs. Outsourced Property Accounting

Factor	In-house hire	Karma Global Solutions
Annual cost	Salary + benefits + software + office	[Up to X% lower] — one monthly fee
Time to productive	Recruit + train: often months	[2–4 weeks] with a parallel month
Coverage for leave / turnover	Work stops when the person leaves	Backup staff and written SOPs
Review layers	Usually one person, self-reviewed	Preparer + senior reviewer + account lead
Software depth	Knows one system	AppFolio, Yardi, Buildium, Entrata, MRI and more
Scaling with new doors	Another hiring cycle	Add capacity in weeks

Want the numbers for your portfolio? We’ll model in-house vs. outsourced cost for free.

HOW ONBOARDING WORKS

From First Call to First Close in [30] Days

Discovery Call

We map your properties, entities, software, bank accounts and close pain points.
Week [1]

Access & SOPs

Secure, role-based access. We document your chart of accounts and workflows.
Week [1–2]

Parallel Month

We run one close alongside your team and compare results line by line.
Week [2–4]

Go Live

We own the close. You get weekly updates and a monthly review call.
Month [2]

QUALITY CONTROL

3 Layers of Review on Every Close

Preparer

Posts and reconciles against a written checklist.

Senior Reviewer

Checks every rec, accrual and unusual entry.

CPA-Led Account Lead

Go Live

SOFTWARE EXPERTISE

Property Accounting in the Software You Already Use

All Software We Support →

AppFolio

AppFolio bookkeeping →

Yardi Voyager / Breeze

Yardi accounting→

Buildium

Buildium bookkeeping →

Entrata

Entrata accounting →

Rent Manager

Rent Manager reporting →

RealPage

RealPage accounting→

MRI Software

MRI accounting →

QuickBooks Online

QuickBooks Online→

WHO WE SERVE

Property Accounting for Every Type of Portfolio

Property Management Companies

Trust accounting & owner reporting

Multifamily

Unit-level records & lender reports

Single-Family Rentals

Scattered-site portfolios

Commercial Real Estate

Office, retail, industrial

HOA & Condo Associations

Reserves & board packets

Affordable Housing (LIHTC)

Compliance-ready books

Student & Senior Housing

Bed-level & care revenue

Mobile Home & RV Parks

Lot rent & utility billing

Investors & Syndicators

Investor & waterfall reporting

Developers & Builders

Job costing & draws

RESULTS

10,000

Units under management

[X → Y]

Days to close

[XX]

Entities reconciled monthly

[$X]

Annual savings

CASE STUDY

How a [Region] Property Manager Cut Month-End Close From [X] to [Y] Days

Challenge: [Growing portfolio on AppFolio, trust recs 3 months behind, owners waiting for statements.] What we did: [Catch-up of backlog, fixed close calendar, 3-way trust recs, owner packets.] Result: [Clean audit, owner statements on Day X, controller freed for FP&A.]

DATA SECURITY

Your Tenant & Owner Data, Protected

ISO 27001:2022 certified. Controls are audited, not just promised.

See Our Security Practice →

ISO 27001:2022

Certified information security
management

NDA & Contracts

Signed by every team member

Role-Based Access

[MFA, least-privilege logins]

No Local Storage

[USB & download controls]

Monitored Workstations

[Secure office, CCTV, logs]

U.S. Entity

Contract with a U.S. company

Related Real Estate Accounting Services

Accounts Payable Outsourcing

Learn More→

Accounts Receivable & Rent Collections

Learn More→

CAM
Reconciliation

Learn More→

Fractional CFO & Controller

Learn More→

LIHTC & Section 8 Compliance

Learn More→

Faq

Property Accounting Services — FAQ

Can't find your answer? Our real estate accountants
reply within [1 business day]

Ask a Property Accounting Question →

What is outsourced property accounting?

It means a specialist team handles your property-level bookkeeping — AP, rent posting, bank and trust reconciliations, accruals and owner reporting — inside your own property management software, on a set monthly schedule.

How do you handle trust accounting and 3-way reconciliation?