NDA on request · No obligation · Your data never leaves ISO 27001 controls
Commercial real estate accounting is driven by the lease, not the rent
roll. Each tenant’s lease sets its own share of operating expenses, its
own escalations and its own recovery rules, so the books must bill
estimates through the year, true them up against actual costs after
year-end, and report rent on a basis that can differ from the cash
collected.
Tenants pay monthly stimates, then get a credit or a bill after year-end. Errors surface in front of tenants and invite lease audits.
How we solve it: Recovery pools built from lease terms, with workpapers behind every tenant statement.
Base years, expense stops, caps on controllable expenses, exclusions and pro-rata share all vary tenant by tenant in the same building.
How we solve it: Billing set up from each lease abstract; amendments logged before the next billing run.
Many office leases gross up variable expenses to a stated occupancy. Applied wrongly, tenants overpay or the owner under-recovers.
How we solve it: Gross-up applied only where the lease allows it, at the stated percentage, and documented.
Free rent, fixed escalations and tenant improvement allowances mean GAAP rental income differs from the cash billed each month.
How we solve it: Straight-line and incentive schedules kept per lease and tied to the balance sheet monthly.
Retail leases can add rent once tenant sales pass a breakpoint, which depends on sales reports that arrive late or not at all.
How we solve it: Sales-report tracking calendar and breakpoint calculation per lease.
Each property often sits in its own entity, with loan reporting, escrows and partner distributions on different schedules.
How we solve it: Entity-level financials and lender
packages delivered on a fixed calendar.
[e.g. 20 communities · 4,000 units]
[Yardi / Entrata / RealPage]
[3 accountants + 1 senior]
[e.g. 20 communities · 4,000 units]
[e.g. 20 communities · 4,000 units]
[Yardi / Entrata / RealPage]
[3 accountants + 1 senior]
[e.g. 20 communities · 4,000 units]
[e.g. 20 communities · 4,000 units]
[Yardi / Entrata / RealPage]
[3 accountants + 1 senior]
[e.g. 20 communities · 4,000 units]
[e.g. 20 communities · 4,000 units]
[Yardi / Entrata / RealPage]
[3 accountants + 1 senior]
[e.g. 20 communities · 4,000 units]
[e.g. 20 communities · 4,000 units]
[Yardi / Entrata / RealPage]
[3 accountants + 1 senior]
[e.g. 20 communities · 4,000 units]
Annual true-ups, gross-ups and tenant statements for commercial portfolios, with exceptions flagged rather than assumed.
Reconciliations, accruals and
property-level financials on schedule.
Month-end close scope →
See a Sample Commercial Dashboard →
Sample view
01 Lease terms confirmed for every tenant: pro-rata share, base year or stop, caps and exclusions
02 Recoverable and non-recoverable expenses separated in the general ledger
03 Gross-up applied only where the lease allows it, at the stated occupancy
04 Management fees drawn only after they are earned
05 Workpapers and an exceptions schedule archived for tenant audit requests
|
|
In-house team
|
Local bookkeeper
|
Generic offshore firm
|
Karma Global Solutions
|
|---|---|---|---|---|
|
Knows CAM & lease recoveries
|
Depends on hire
|
Rarely
|
Rarely
|
Dedicated CAM service
|
|
Works in Yardi / MRI
|
One system
|
Often QuickBooks only
|
Varies
|
Yardi, MRI & more
|
|
Year-end CAM season
|
Overtime or temps
|
Limited capacity
|
Varies
|
[Capacity added for true-up
season — confirm]
|
|
Review layers
|
Usually one
|
One
|
Varies
|
Three, CPA-led
|
|
Security certification
|
Your IT
|
Rarely
|
Varies
|
ISO 27001:2022
|
|
Relative cost
|
Highest
|
Medium
|
Low
|
[Low–medium]
|
Units
Days to close
Trust accounts reconciled
[Two-sentence story: situation, what Karma changed, the measurable result. Pull from /casestudies/.]
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
They manage client money held in trust, post rent and vendor bills by property, reconcile bank and trust accounts, and produce owner statements and distributions each month — on top of normal company bookkeeping.
A trusted real estate accounting and back-office partner that provides property bookkeeping, CAM reconciliation, and financial support with over 12+ years of experience.
Copyright © 2026 Karma Global Solutions. All rights reserved.
